The digital revolution has brought us plenty of innovations to help us improve our lives, but, along with those advances, we have also experienced a rise in cybercrime. The threat of data breaches in particular puts individuals, corporations, and government agencies at risk, which is why there is now legislation to help businesses regulate their management of data.
What is Data Governance?
What is data governance? In simple terms, it’s a series of rules or regulations that are intended to help businesses protect the flow of information. That information may be exchanged between the business and its employees, customers, vendors, or partners. These regulations are intended to help businesses store and exchange data more safely by limiting who has access to the data and how it can be accessed.
In order to comply with the rules set forth in legislation, each business must install data governance framework that works to secure the data. Typically, this system should work in two ways. First, it should restrict access to the data to specific personnel. This involves establishing usernames and passwords, so access can only be granted to those people authorized to view that specific information. There may also be physical restrictions, such as placing the computer equipment in a locked room. By limiting access to the room, you’re also limiting access to the data stored on the machines in that room.
Secondly, transmissions must also be secure within the data governance framework. This means encrypting data as it’s transmitted across the internet connection, while also disguising the origin and destination of the transmissions. This is made possible by installing a high-quality cybersecurity system, coupled with the use of a VPN (virtual private network). Training your employees in proper cybersecurity protocols is also essential.
How to Boost Data Governance in Your Business
There are many ways to increase the level of data governance in your business. You should start by hiring a cybersecurity specialist to evaluate your infrastructure, so weaknesses in your system can be identified. The specialist will also work with your employees to ensure everyone is familiar with proper cybersecurity protocols. In addition to making sure your business is compliant with applicable governance laws, your cybersecurity specialist can also recommend taking additional protective measures.
In addition to protecting your business against unauthorized breaches, you will also need to develop an emergency response protocol. This means tasking certain employees with contacting affected personnel and reporting the breach to appropriate government agencies. There should also be a system of accountability in place, which will assign responsibility to each employee for specific assets. This will ensure data is better protected and the business can resume operations as soon as possible.
How Better Data Management Will Improve Your Business
There are many ways that following governance regulations will actually help your business, starting with improving efficiency. The regulations are intended to keep data safe and, in so doing, following these rules will also make data storage more transparent. That means your staff will be able to find the data they need and analyze it faster, so they can deliver the answers you need with improved speed.
Improved data management also means creating a system that results in a better quality of data, making information compatible across multiple platforms. This, combined with assigning specific types of data to specific personnel, makes it easier to compile data in a more understandable format. Ultimately, this will help increase productivity by making the data easily accessed by those who need the data most.
Following governance regulations is essential to avoid legal troubles and to keep your customers safe, but there are more benefits to your business. By taking action to protect data shared with your business, you’re showing your employees, customers, and partners that your business is reliable. In an age when identity theft affects everyone, this type of reliability can be a key factor in helping your business present a positive brand image.